Privacy Statement for Nomination Form: Roderic O’Gorman 1         INTRODUCTION

Roderic O’Gorman ("the Candidate") is committed to protecting the privacy and personal data of its members. This privacy statement explains how we collect, use, store, and protect your information when you nominate the Candidate for The Green Party/Comhaontas Glas (“The Party”) leader. We adhere to all applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018.

2         DATA COLLECTION

To nominate the Candidate, we collect the following information from Party members via our online nomination form or any physical forms:

·       Name: Your full name as registered with the Candidate.

·       Email Address: The email address associated with the Party membership, used for communication regarding the nomination process.

·       Membership Number: Your unique Party membership identification number, used to verify your eligibility to participate in the nomination process.

3         PURPOSE OF DATA PROCESSING

We process your data for the following specific purposes:

·       Verification: To confirm that you are a Party member in good standing and eligible to nominate a candidate.

·       Communication: To inform you about the progress of the nomination process, including the outcome, and to provide any relevant updates or announcements.

·       Record Keeping: To maintain accurate records of nominations for internal Party purposes, including audits and reporting.

4         LEGAL BASIS FOR PROCESSING

We process your personal data based on the following legal grounds:

·       Consent: Your explicit consent, as provided when you submit the nomination form, allowing us to process your data for the stated purposes (Article 6(1)(a) GDPR).

·       Legitimate Interests: We may process your data for our legitimate interests in managing the Candidate's internal affairs, ensuring the integrity of the nomination process, and communicating with members (Article 6(1)(f) GDPR).

5         DATA RETENTION

Your personal data will be retained for the following periods:

·       Nomination Data: Until the conclusion of the nomination process and the announcement of the new Party leader, after which it will be securely deleted within 30 days.

6         DATA SECURITY

The Candidate has implemented appropriate technical and organizational measures to protect your data against unauthorized access, accidental loss, or alteration. These measures include:

·       Encryption: All data transmitted between your device and our servers is encrypted using industry-standard protocols.

·       Access Controls: Only authorized personnel have access to your personal data on a need-to-know basis.

·       Secure Storage: Your data is stored on secure servers with restricted access.

·       Regular Backups: We maintain regular backups of your data to prevent data loss.

7         DATA SHARING

Your personal data may be shared with the following parties:

·       Party Officials: Members of the Candidate's nomination committee, the Party Officials managing the nomination and election of Party Leader, and other relevant officials involved in managing the nomination process.

·       Legal Authorities: We may disclose your data to law enforcement or other government agencies if required by law or to protect our legal rights.

8         DATA TRANSFERS

Your data will primarily be processed within the European Economic Area (EEA). In the event of any international data transfers, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses or other mechanisms approved by the European Commission (Articles 44-50 GDPR).

9         AUTOMATED DECISION-MAKING

We do not use automated decision-making or profiling in the nomination process. All decisions regarding the nomination and selection of the Candidate leader are made by human beings (Article 22 GDPR).

10  YOUR RIGHTS

Under the GDPR and the Irish Data Protection Act, you have the right to:

·       Access your personal data (Article 15 GDPR).

·       Rectify inaccurate or incomplete data (Article 16 GDPR).

·       Erase your personal data (Article 17 GDPR).

·       Restrict the processing of your data (Article 18 GDPR).

·       Object to the processing of your data (Article 21 GDPR).

·       Data portability (Article 20 GDPR).

·       Withdraw your consent at any time (Article 7(3) GDPR).

·       Lodge a complaint with the Data Protection Commission (Article 77 GDPR).

To exercise any of these rights, please contact our Data Protection Officer.

11  CONTACT INFORMATION

[name and address, and email address of Data Protection Officer]

12  CHANGES TO THIS PRIVACY STATEMENT

We may update this privacy statement from time to time. We encourage you to review it periodically for any changes. We will notify you of any significant changes through our website or by email.

13  CONCLUSION

By submitting a nomination form, you confirm that you have read and understood this privacy statement and consent to the collection, use, and disclosure of your data as described herein. Your participation in the nomination process is important to us, and we thank you for your trust in the Green Party.

Effective Date: [Tuesday, 18 June 2024]